ISA DaKine WGSC 2012

 WJSC 2012 logo Panama

Dear ISA Member,

This notice is to remind you that the DaKine ISA World Junior Surfing Championship has a limit on the number of athletes permitted to compete.  Based on the overwhelming response we have already received for the 2012 event, we urge teams to finalize team registration and payment as soon as possible.

Competitors are accepted on a first come, first serve basis, and an athlete is NOT guaranteed space in the event without registration payment. 

We expect this event to reach maximum capacity soon, and therefore we will monitor the date registration payments are received in order to confirm the remaining spots in the event.

Maximum Division Size:

U18 Boys        96

U16 Boys        96

U18 Girls         96

DaKine ISA World Junior Surfing Championship

Playa Venao, Panama:  14 to 22 April, 2012

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OFFICIAL INVITATION (en español)

 Host NGB / Organizer: Surf Box
Sanctioned by the International Surfing Association
  

IMPORTANT CONTACTS

International Surfing Association Surf Box
5580 La Jolla Blvd #145 Bella Vista, Edificio la Fortuna, 1er Piso
Tel: (858) 551-8580 Al lado del Euro Hotel
Fax: (858) 551-8563 Panama
Email: surf@isasurf.org Tel: (507) 301-0701/ 301-0711
Website: www.isasurf.org Email: worldjuniorpanama@gmail.com

EVENT SCHEDULE

*Schedule is subject to change.  Contact the ISA to schedule your registration appointment.

Wed, 25 Jan Registration Open for FULL TEAMS only (25 – 31 January 2012); first come, first serve
Wed, 1 Feb Registration Open for PARTIAL and FULL Teams; first come, first serve basis
Wed, 11 Apr Arrivals and Team Registration
Thu, 12 Apr Arrivals and Team Registration
Fri, 13 Apr Arrivals and Team Registration
Media Conference
Managers Meeting
Judges Workshop 8:30am – 4:00pm
Registration closes at 3:00pm SHARP!!!
Sat, 14 Apr Parade of Nations and Opening Ceremony
Sun, 15 Apr Competition Begins
Sun, 22 Apr Finals and Closing Ceremony

TEAM SIZE

Team confirmation, payment, seeded competitor lists and all documentation must be finalized with the ISA by close of registration on 13 April 2012 at 3:00pm to participate in the DaKine ISA World Junior Surfing Championship 2012.

This event has a LIMIT ON THE NUMBER OF ATHLETES PERMITTED, so the ISA urges teams to finalize the complete team registration and payment as soon as possible (see “Registration Requirements” below).  Competitors will be accepted on a first come first serve basis.  Register today to confirm your registration.

AN ATHLETE IS NOT GUARANTEED A SPACE IN THE EVENT WITHOUT REGISTRATION AND PAYMENT.

TEAM SIZE AND AGE DIVISIONS:

  • 4 Under 18 Boys
  • 4 Under 18 Girls
  • 4 Under 16 Boys
  • Alternates, Team Officials and Team Supporters

* An Under 18 competitor may not turn 19 between January 1st and December 31st, 2012, and an Under 16 surfer may not turn 17 between January 1st and December 31st, 2012.

REGISTRATION

Due to the overwhelming popularity of the ISA World Junior Surfing Championship, the ISA has implemented a Registration schedule to allow FULL teams to confirm participation on a first come, first serve basis.  Full team registration will open (1) week prior to registration for both PARTIAL and FULL teams.

  • REGISTRATION OPEN FOR FULL TEAMS ONLY, 25 – 31 January 2012
    • Full Teams include (12) athletes and at least (1) Team Official
    • Full Team registration is on a first come, first serve basis
  • Registration for PARTIAL and FULL Teams, begins 1 February 2012
    • Remaining registrations will be accepted on a first come, first serve basis

The current rate for registration is USD$175 per registrant.  This rate is only available for all registration payments and documents received by the ISA prior to the close of registration.  See the complete Registration Fee schedule below.

The benefits of registration include:

  1. Access to Official ISA Pre and Post Event Communication
  2. Invitations to Official Event Functions
  3. Limited Insurance coverage while participating in the ISA event
  4. Official transportation as described below
    Lodging to/from Official Events and Meetings
    Lodging to/from Contest Venue
  5. Participation in the Parade of Nations and Official Opening Ceremony
  6. Access to Team discounted rates for lodging, and food and airfare, if negotiated by the host organizer
  7. Official Event T-Shirt
  8. Official gift bag with Rulebook, Event Program, Sticker, Poster, etc.
  9. Access to Team Tents at Contest Venue
  10. Water and snacks at Contest Venue

The ISA’s policy is to collect registration fees for all those officially associated with each team, as well as those who desire to obtain any of the registration benefits.  This includes all coaches, medical staff, translators, media, family members and friends who want VIP credentials.

REGISTRATION FEES

REGISTRATION FEE SCHEDULE

  • Teams will pay USD$175 per registrant if fees are received by end of day on 3 April 2012.
  • Teams will pay USD$200 per registrant if fees are received between 4-12 April 2012.
  • Teams will pay USD$225 per registrant if fees are received onsite at event on 13 April 2012. (US$ and credit cards only; no checks)

The ISA will only accept USD$, or be prepared to pay online in the ISA Store with credit card, during Team Registration and throughout the duration of the contest.  Please bring the correct amount.

Items to note:

  • Registration fees will be charged to each team member, managers, coaches, translators, medical staff, media, supporters and additional parties.
  • All registrants must sign an Indemnity Form and Code of Conduct provided by the ISA.
  • A surfer competing in more than one division is required to pay a Registration Fee for each division entered.
  • Alternates must be identified and paid for prior to close of registration to be eligible for participation in the contest.
  • Teams must register as a team, and have all the registration requirements collected and ready to hand over before their registration can begin.

OUTSTANDING BALANCES

  • A nation will not be allowed to compete if it has any outstanding dues payable to the ISA.  Contact ISA Operations Coordinator, Anne Tuite at annetuite@isasurf.org to verify outstanding account balances.

REGISTRATION REQUIREMENTS

Registration will take place during the day on the 11, 12 and 13 April. Please review the ISA’s registration requirements.

Submit to ISA at least 30 days prior to the event:

  • Complete list of names of all participants.  ISA has requested this information no later than 14 March 2012.
  • Requested Event Registration Appointment date and time.
  • Travel & Accommodation Information.
  • Athlete Bios to be used for media purposes.
  • Therapeutic Use Exemption forms.  These forms may be submitted via email or fax to the ISA HQ and are requested at least 30 days in advance of the contest.
  • Indemnity form for each registered team member AND ALL REGISTERED PARTICIPANTS.
  • Code of Conduct – forms must be completed and signed.
  • List of team email addresses

Submit to ISA during on-site Registration, (11, 12 and 13 April):

  • Passports – All athletes’ nationality and ages must be confirmed. Actual passport and clear copies of passports must be provided at time of registration.
  • Sand – 2.5 liters of dry sand from the beaches of your country for the Sands of the World Ceremony.  Label the sand container with country and beach name.
  • National Flag
  • ISA Competitor Stickers and National Flag Stickers – The ISA requires all athletes to place the mandatory ISA Competitor and National Flag stickers on the top 1/3 of their board (front and back) prior to entering the water for their heats.  ISA Competitor stickers will be distributed by the Beach Marshalls, and athletes are required to bring their own National Flag stickers to the event.
  • Photos of each athlete – To be taken during Registration and used for online media purposes

Athlete Attendance at Registration

All team athletes must be present at time of registration for personal verification of their identity by ISA officials.  It is the Team Manager’s responsibility to ensure athletes are present during registration.  Please arrange accordingly, since athletes not present will not be registered and will not be allowed participation in the competition.  There shall be no exception to this requirement of physical attendance of competitors during registration of the team.

TEAM RANKING DETAILS FOR 2013

Judge Selection for WJSC 2013
The ISA would like to inform Members of the implications that their WJSC 2012 Team Ranking will have for the WJSC 2013 Judge Selection Process.  The ISA Technical Committee has voted and decided on the following format for Two-Podium events Judge selection beginning 2013:

  • 3 Head Judges
  • 6 International Judges (paid Judging positions based on team ranking 1-6 from previous year event)
  • 8 Appointed Judges (paid Judging positions appointed by the ISA Technical Committee)

This adjustment to the Judging selection process is yet another step the ISA is taking in its efforts to continue the development and improvement of all ISA World Championship Event Judging panels.

GENERAL INFORMATION

Representation
The ISA will ONLY accept a valid passport from the country the athlete is representing as proof of nationality for participation in World Championship events.   The only exception is for National Identification cards issued by the National Government of the team country that clearly shows “Nationality or Citizenship.” Note: Such a card showing place of birth but not Nationality or Citizenship of the athlete will not be accepted, as place of birth does not provide automatic citizenship in many countries.

The ISA will not accept any other form of government documentation supporting a passport or eligibility of passport to verify nationality.  This policy has been updated in the ISA rulebook.

Once a competitor has surfed for a country in any ISA event, he/she generally may not surf for another country at future ISA sanctioned International Events. If an athlete is allowed to represent a second nation based on the conditions set forth in Paragraph b of By-Laws to rule outlined below, he/she may not change back to representing his/her original country.  Special exemptions may be considered, however, after presentation to the Executive Committee at least three (3) months prior to the start of any ISA sanctioned event. Requests for exemption will only be considered if received in writing through the affiliated NGB to the Executive Committee via the ISA office, with certified copies of all relevant documentation (passport, letters from/to National Sports Organizations or Home Affairs Offices, etc) accompanying the representation.  *Please see the ISA rulebook for By-Laws.

Drug Testing
Drug Testing will follow the World Anti-Doping Agency (WADA) guidelines and will be conducted on or around the final day of competition.  All finalists plus three (3) random tests will be conducted.  To check on the updated list of banned substances, go to the WADA website www.wada-ama.org.

If an athlete is required to take medication to treat an illness or condition which happens to fall under the Prohibited List, a Therapeutic Use Exemption (TUE) may give that athlete the authorization to take the needed medicine.  Please contact the ISA to submit all TUEs at least 30 days prior to the start of the competition

Passports & Visas
Please check with your travel agent or your Foreign Affairs Department for requirements. The Host has also provided a list of countries that may require Visas.  Click HERE to view the list.

Travel Vaccines
Please contact your Foreign affairs department for further information.

Travel Insurance
The ISA strongly recommends that each team procures travel insurance (including, but not limited to accident, liability and medical) for all of their participants.  In addition, a free medical insurance program has been introduced by the Panamanian government for foreigners and Panamanians living abroad who enter the Republic of Panama through the Tocumen International Airport.  This will cover participants traveling for the WJSC 2012 while in Panama. For the full details regarding this medical insurance program, the ISA urges teams to review the document provided by the Event Host.  Click HERE to read Travel Insurance details.

EVENT SITE INFORMATION

The Republic of Panama is the southernmost country of Central America, bordered to the north by the Caribbean Sea, to the south by the Pacific Ocean, to the east by Colombia and to the west by Costa Rica.  Its early status as a transit country allowed Panama to become a meeting point of cultures from around the globe.

Playa Venao is a sand bottom beach break located 30 minutes past Pedasi.  Venao catches just about any swell, so the chances are very good that waves will be at Playa Venao even when there is little or no surf elsewhere.  The surf is best at medium to high tide, as it tends to close out at low tide.  But depending on the direction of the swell, the low tide could provide good barrels.

The official Panamanian language is Spanish, but you will also find a lot of people who speak English in Playa Venao as well as other areas of Panama.  The official paper currency accepted in Panama is the US dollar.  Panamanian coins are of the same value, size and metal as US coins, so both are frequently used interchangeably.

The country of Panama provides a variety of outdoor entertainment and activities including fishing, surfing, snorkeling and diving.

WEATHER FORECAST

Panama is known to have tropical weather with 2 seasons during the year: Sunny and Rainy. The 2012 DaKine ISA World Junior Surfing Championship should see mostly sunny days.  The water temperature is around 25° Celsius/  Fahrenheit.  No wetsuit is needed, but sunscreen is highly recommended.  The air temperature should be in the range of 30° degrees Celsius/ 95° degrees Fahrenheit during the day, and about 26° degrees Celsius/ 78° degrees Fahrenheit at night.

SURF FORECAST

Panama is known to have tropical weather with 2 seasons during the year: Sunny and Rainy. The 2012 DaKine ISA World Junior Surfing Championship should see mostly sunny days.  The water temperature is around 25° Celsius/  Fahrenheit.  No wetsuit is needed, but sunscreen is highly recommended.  The air temperature should be in the range of 30° degrees Celsius/ 95° degrees Fahrenheit during the day, and about 26° degrees Celsius/ 78° degrees Fahrenheit at night.

AIR TRAVEL

The host recommends COPA as it is one of the largest airlines that fly regularly into the Panama City Airport.  COPA has informed the Event Host that a 50% discount on surfboard luggage bags will be provided, and the discount code will be issued to teams as soon as possible.  Teams must follow the instructions when booking in order to receive the discounted rate.

LODGING

Playa Venao provides various accommodation options in the areas of Pedasí and Tonosí.  The full list with contact details can be found HERE.  The Host encourages teams to coordinate accommodations directly with the vendor.

Teams must arrange their lodging prior to March 15 in order to verify availability in Pedasí and Tonosí.  As of March 16, accommodations will no longer be reserved for teams and may be booked by the general public.

GROUND TRANSPORTATION

To/From Airport:
The distance between the Tocumen International Airport in Panama City and Playa Venao is about 5 hours by car or bus.  Teams hoping to arrange bus shuttle transportation should anticipate the cost of about $500 USD for a 30-passenger bus in each direction from the airport.  Teams are encouraged to coordinate bus transportation with other teams in order to reduce the cost.

In order to request the provided bus transportation, teams must EMAIL THE FOLLOWING DETAILS TO worldjuniorpanama@gmail.com BY April 1:

–  Team Country
–  Quantity of Persons
–  Arrival Date and Time
–  Arrival Airline
–  Arrival Flight Number
–  Departure Date and Time
–  Departure Airline
–  Departure Flight Number
–  Accommodation Lodging
–  Preferred type of transportation

Pedasí or Tonosí To/From Contest Site:
The distance between the towns of Pedasí or Tonosí to the Contest Site is about 30 minutes by car depending on the lodging chosen.

Rental Cars
It is highly recommended that teams rent cars for ground transportation purposes during the Event.  The Host has arranged a discounted rental car provider, Dollar Rent A CarClick HERE for full details of the discounted rates.

MEALS

The area around Playa Venao (Pedasí and Tonosí) will provide teams with different dining options.  Most lodging accommodations provide breakfast and dinner, so teams are encouraged to discuss options and rates with the hotels.  The restaurants in the local area may provide very slow meal service, so the Event Host suggests that teams arrange breakfast and dinner well in advance.

Teams may also choose to purchase food in the larger cities of Panama City or Santiago prior to making their way to Playa Venao, and preparing food in the fully equipped kitchens within the lodging selected.  Both Pedasí and Tonosí also have grocery markets that teams may purchase food items from.

INTERNATIONAL AND NATIONAL MEDIA EXPOSURE

The media exposure this contest can provide you, your NGB and your athletes is absolutely priceless.   Please submit a list of key media contacts in your region to the ISA so that they may receive ISA press releases. We also ask that you forward local media coverage before and after the event to the ISA so we may use it to promote surfing worldwide. Please contact Pablo Zanocchi at pablo@isasurf.org.

PAYMENT DETAILS

IMPORTANT – A nation will not be allowed to compete if it has any outstanding dues payable to the ISA.

For Credit Card payments, pay through the ISA Store on the ISA website, www.isasurf.org – “ISA Event Registration Fee”.

For Onsite payment, the ISA will only accept US Dollars.

For Wire transfers, please contact the ISA for details.

Posted on March 7, 2012, in 2012, NEWS. Bookmark the permalink. Leave a comment.

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